Large Purchases

You cannot use a purchase card for purchases over $2,499. For large purchases, over $10,000, you will need to provide 3 quotes. If not using a contracted/preferred vendor you will need to provide an explanation as to why you are using that vendor over others.

Purchase Order

Provide a copy of the quote/contract from the vendor.
Use the Purchase Order Request form.
This will provide the vendor a legally binding "promise to pay" so they will begin processing the order. They will send an invoice later—if it is sent to you, be sure to forward it to us for payment.

Pay by Invoice

Use the Check to Vendor Request form. Be sure to include the invoice with the request.
Please work with our office in advance for large payments. We might need additional paperwork or more information depending on the vendor.